How To Choose The Best Database Programs

(Reading time: 3 - 5 minutes)

Choosing the best database program for your business will transform columns and rows of data into priceless information to make your business efficient and competitive. Databases certainly aren’t just about the columns and rows.

Different businesses have different uses for their data. Some databases are nothing more than mailing lists that require a minimal amount of information but have a very powerful function in the business. Other databases have product inventories that need to be constantly updated as sales are made online and offline. Others are even more complex, tracking the full lifecycle of a product through manufacture and distribution.

Whatever data your business is able to collect, it is important to know how to get the best out of it. Here are some tips to help you select the best software.

A Lot of Different Options

The first thing to note is the plethora of options available for you through the different types of database management systems. We now have web-enabled, server-based, desktop, cloud, and so many more different means of accessing database technology. Traditional databases are just a part of the offering nowadays. There are even targeted systems, such as column stores, unstructured information, in-memory; and each and every one of these can add value to organizations in different ways.

Each system has advantages and disadvantages and what’s important is selecting the best database program that is right for your business. The minimum necessities that are required are a suite of tools for customization, frequent updates, and reliable, expert support.

The process of choosing the best database program can be time-consuming, but it’s well worth the investment in the long run to ensure business scalability, efficiency, and profitability. Having a trusted partner at your side, through a consulting company, really does pay dividends.

Desktop Solutions

Desktop solutions are generally for single users and are cost-effective for people that really just need a database on their computer. Many people will use Microsoft Access or a very low-cost solution.

Server-Based Databases

A server-based database is designed for multiple users and enables the storage and manipulation of significant amounts of data. The most popular server-based systems are Oracle, Microsoft SQL Server, and MySQL. The cost implications of server-based solutions are pretty high.

Web-Based Database Management

Naturally, these days, most things are integrated with the Web. The most popular product available as a web-based solution is Microsoft Access, and it is relatively inexpensive.

With websites increasingly being the feeder for databases, web-based solutions are an exciting proposition. It is important to consider your data uses when you are selecting your database software. You need to look at the value you gain based on the different tools available to you. Your budget and your company size will also be important.

Steps to Take

Form a strategic plan to understand the importance of the software to your business so that you can understand the financial implications. Drill down into the exact information you want to collect so that you can understand the impact it will have and ensure that you will get maximum benefit.

Whether you choose a custom solution, an off-the-shelf package system, or a tailored off-the-shelf solution, will depend on your needs and budget. Certainly, if you need something particularly complex, then a server platform will likely be best. If budget is your primary concern, then a desktop-based database will suit your needs perhaps most affordably. If you’re looking for flexibility and cost-effectiveness, then web-based solution may interact best with your business.

Web-based solutions also offer customer relationship management and content management systems combined, and also maximize efficiency. It is important to also think about data protection to ensure that the company you choose meets the guidelines set out by the relevant security standards councils.

Key Concepts and Definitions

Here are some key concepts you should understand well when considering database software.


Databases are collections of data stored for business purposes in columns and rows and accessed to manipulate, provide reports and generally understand the business.

Database Management System (DBMS)

These are tools and software that are utilized in order to create and manipulate databases. They catalog, capture, and run queries on data. They also enable businesses to manage and organize data that arrives into a database and provide ways that users can modify and extract the data in order to suit the specific business needs.

Non-Relational Database (No SQL)

Unstructured information, such as tweets, emails, documents, and so on will need a database that is designed for this purpose. Many databases have information that is particularly organized and structured and can be nicely slotted into columns and rows. If this isn’t the case, then No SQL is the solution likely to work best.

Primary Key

This is a column in a database that is unique and identifies the entry into a database. For example, it could be a customer number or a social security number.


This is the structure of a database as defined by formal language. Relational databases have schema defined as tables, fields, relationships, indexes, functions, and sequences.

Structured Query Language (SQL)

This is a very common language used in programming to create and manipulate databases. It is the basis for relational databases and provides the ability to input data, create new tables, purge databases, and so on.

So there you have it – some tips on how to choose the best database programs and also some of the language that you’ll need to know to have good discussions with IT companies.

Critical Mistakes to Avoid in Database Development

(Reading time: 2 - 3 minutes)

Database development is a critical and technical part of any business.  Previously, many people had the opinion that databases were only meant for large scale companies and organizations.  However, the world had advanced in so many ways and the power of technology seems to drive all other sectors and aspects of life.  Therefore, both small and large companies are taking advantage of this technology and using management databases to stay ahead of business competition.  For database development to be successful there needs to be a clear cut insight into what you intend to achieve.  This is precisely why a competent database development company is needed to handle your job.

Due to the sensitivity and importance of databases to businesses, getting it right is of utmost importance.  Although many try to seek cheaper options for database development, they will usually become more expensive in the long run, especially when there are eventual malfunctions.

What Should I Watch Out For?

There are common mistakes that many people tend to make when it comes to database development.  One of such is that most database developers do not actually have a good idea of what a primary key is.  Some people confuse primary keys for data in a row, or even use application data as primary keys.  In other cases, people make use of meaningful data for primary keys in database development.  Primary keys are supposed to be generated either in a random mode or in sequence and most times, they are not to be changed except in the case of very specific situations.

Another common error people make in the use of data development is in the use of hard deletes.  Yes, there are situations that call for hard deletes, but these times are few compared to the number of times a database needs to be restored to a separate server.  Therefore, making use of a soft delete in applications might be a better option.  Joining tables on columns sometimes do not come out as unique as we expect them to be.  There are special situations that tend to bring out the flaws in such systems, making it necessary to have a primary key.  While some people get their primary wrong, others do not believe in it and this does not work well in database development and its environment.

While some database developers never turn anything into relationships, some on the other hand, make everything a relationship.  There should always be a middle ground when dealing with database development.  However, there are certain scenarios that might not call for any of these.  Stored procedures have been very useful in the past but with the invention of newer techniques such as the modem ORMs, they might not be that necessary anymore.  Also, they make maintenance even more difficult because making any change often requires writing a fresh store procedure, rather than merely altering an existing one.

In the face of all these challenges, database development can be tricky, and this is why you need Phoenix Consultant Group to handle your database development and much more.  It has the best experience in the business, and uses some of the best tools.  It also engages in database conversion and migration as well as other data projects.  Having executed a vast array of database development and management systems in different sectors and parts of the world, the company is certainly poised to take on every challenge, and come up with impressive solutions.

Data Management Systems are Key to Business Development

(Reading time: 2 - 3 minutes)

The importance of data for any organization cannot be overemphasized.  Every business, whether large or small, generates huge amounts of data.  Being able to track data correctly and effectively plays a vital role in determining the success of that business.  It is through proper management of data that a business’s survival can be guaranteed. The proper management of data also influences the expansion possibilities of a business.  This makes the essence of a proper data management system very important.

How Data Management Works - Why Data Management Systems are Important

For a business to plan its future direction and to be able to make reasonable plans, data must be collected and analyzed.  With the proper systems in place, data can easily be gathered and the analysis performed will show trends which are strong determinants upon which future planning is based.  Through these trends, businesses can also identify flaws and take the necessary actions to correct them in order to sustain and manage their operations efficiently.  On the other hand, a weak data management system is capable of creating delays in decision-making and can also lead to misguided judgment which is detrimental to commerce and industry.  Data management systems are tools to help collect, arrange, and compare data.

Using data management systems, information can be merged from multiple sources and markets accurately and in a timely manner.  This, in turn, can guide decision-making processes to allow a business to respond to urgent market demands and changes, consequently leading to increased revenue.  Furthermore, with a strong data management system, speed and flexibility can be achieved to significantly reduce business operational risks.  Data collection can also be diversified to avoid over-dependence on particular sources, thereby reducing risks.

For businesses and companies that require auditing and regulatory adherence, a good data management system gives a detailed and clear insight into your business transactions.  This contributes significantly to meeting compliance demands.  Several, if not all actions taken by businesses, are dependent on data that can easily be obtained.  With this, businesses can quickly access action-dependent data which will enable efficient decision-making.  Through efficient data management systems, businesses can be able to identify areas of weaknesses and strengths and can be accomplished when past data is compared with present data.  Gathered data can go a long way in determining the course of business activities and long term decisions.

A database management system provides a more efficient system for storing and retrieving data.  It also guarantees the security and integrity of a business. Through this, data can be locked securely, as access to data can be restricted to certain classes of users.  A good data management system also creates a suitable alternative for the protection of information in cases of system failure or crash.

Considering all these benefits of using a data management system, it is important that this delicate and important part of your business is left to professionals to handle.

Phoenix Consultant Group’s people are database experts with the right experience for the job.  We create custom software solutions that ensure your data is accurately collected and managed to suit your business requirements.

A Second Look at Your Database Developer; Are They Right for You?

(Reading time: 2 - 3 minutes)

For many businesses, the main objective is to make profits.  Even non-profit organizations are looking for different ways to cut down on costs.  One factor of a business’s success is the ability to stay ahead of the competition and maximize profit.  The best way to achieve this is to develop and improve the right strategies that will enhance efficiency, increase speed and ensure better service delivery.  To accomplish all of this, it is important to make wise and well-thought-out investments.  Investing in the right technology and technological tools is one of the best ways to achieve the success you desire.

Another key area in business that deserves a lot of attention is data management.  It forms the very foundation upon which decisions are made.  This is even more important in recent days of economic downturns.  To stay ahead of the competition, businesses must continually seek out more efficient and cost-effective methods in comparison to what their competitors are doing so as to have a greater edge over them.

Since data is a major factor in business development, it is vitally important that every business pays attention to how it generates and maintains its data.  Acquiring a database can help you achieve more without the excess staff, which means minimizing costs.  It can also promote accuracy in the storage and retrieval of important information as well as providing a greater integrity of data.  A database developer is just what you need to help you achieve all this.  And since there are a lot of database developers out there, a few things have to be considered when selecting one.

A database can be built using different tools such as Access, SQL, and MySQL.

The tool used by your database developer needs to not just have past credibility but must also possess a bright future.  For instance, some tools are gradually fading out with the invention of new technologies with little probability that they will be relevant in tomorrow’s market.  Therefore, a good database developer or company should be able to invest in the latest technologies to produce the best results.

The database solution brought up by a developer should be able to work properly on different platforms, such as Microsoft Windows and Linux.  They should not only be designed for, but also tested on multiple systems as well.  Businesses can easily expand and many developments can take place.  Therefore, it is important that a database developer should be able to design solutions that can easily be expanded in the future.  For example, a database should easily be scalable from just one user to several hundreds of users.  Database developers should also make use of the best tools that can support rapid development.  Other things to worry about in regards to your developer are their track records and proven successes.

With Phoenix Consultants Group, there is little or nothing to worry about when it comes to database developers or development.

In fact, this is the major part where most of the company’s expertise is focused.  It has also been able to carve out a niche for itself with its over-30 years’ experience in using database tools such as Microsoft Access, Excel, and SQL server.  They also specialize in database conversions and migrations.

Irrespective of whether it is a mainframe database or small database program, Phoenix Consultants Group is your best option.

Importance of Data Management Solutions & the Need for Expertise

(Reading time: 2 - 3 minutes)

Over the years, businesses have been able to succeed through well thought out strategies and principles. By fully integrating these strategies, policies and decisions can be made towards the expansion and continuity of the business. One factor that has played a major role in decision-making and the evolution of strategies is data management and data requirements. Today, it’s important that businesses become more knowledgeable and gradually develop a sense of sufficiency through the use of data technologies.

Why Do I Need a Data Management Solution?

With the importance of data to every business, integrating technology into the acquisition and overall management of data has brought about tremendous relief for business owners. Through data management systems, there has been better and more efficient ways of gathering information and utilizing them for business planning and growth. The role technology has played in our lives has been very significant, affecting different sectors including business. Data management solutions have changed the issue of handling different data formats from being a liability to an advantage for many businesses.

Businesses that have incorporated data management solutions have been able to stay ahead of competitors through efficient data management. With the accurate collation of data, they afford decision-makers in an organization are well guided and informed while making highly impactful decisions. Many data management solutions create an opportunity where business owners make future projections leaving businesses miles ahead of their competitors. The timeliness of information provided by data management solutions has been able to allow many businesses to achieve customer satisfaction. Through timely and accurate data, businesses can now ascertain the marketability of products as well as areas of improvement.

Data management solutions have improved automation in many areas of business activity. With these automations, accuracy can be guaranteed, and costs can be saved in the area of manpower. The integrity of information is also preserved as data management solutions can provide or deny access to certain classes of information. This affects the overall administration and management positively and simplifies their work as well.

The necessity and sensitivity of data management solutions has made it necessary for businesses to employ the services of the right technology and a data management solutions company. The failure or malfunction of a data management system will not only lead to loss of data, but also misleading information which will in turn influence decisions. A data management solution provider with the right programming and formula expertise is an important part of a data management solution.

A Solution Built with You in Mind

A data management solution involves accessing systems in batches or in real-time, searching and profiling of information from their source and validating as well as standardizing discovered information. It also integrates and reconciles data types and finally provides the right data at the right time and in the right format. Achieving this requires expertise, professionalism, and experience, as possessed by Phoenix Consultant Group. Its experts have built several custom data solutions over the years and have the necessary infrastructure as well as technical know-how to provide solutions ranging from inventory systems, middleware, and even complex calculation engines. Through data management solutions that have helped many businesses store and retrieve data in a proper manner, Phoenix Consultant Group has indeed improved the fortunes of many businesses and can do the same for your business.

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